Privacy Policy

Who we are

Okami Martial Arts

Our website address is: http://www.okamima.com.

What personal data we collect and why we collect it

Customer and childrens details for medical conditions-

emergency contact details-

insurance purposes


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

We will only collect your data with your consent


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


Who we share your data with

Chief Instructor and Staff at Okami Martial Arts

How long we retain your data

Until you or your child leaves Okami Martial Arts.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Other service providers i.e GoCardless.com payment processors

DojoExpert.com club management software.

Visitor comments may be checked through an automated spam detection service.

HMRC with your consent.

Your contact information

[email protected]

Additional information

How we protect your data

We keep it locked in our private premises.

It is stored only on company computer systems.

Keep it secure at all times.

Password data protect documents and databases.

Not pass data to a third partry unless authorised to do so.

To maintain all details of all correspondence with data subjects on the data file.

to not contact any suppressed data subject unless with specific request contact.

Additional security measures implemented to restrict access to only those who need access.What data breach procedures we have in place

Report any breaches to the Data Controller immediately.

Record in Data Breach log.

What third parties we receive data from




What automated decision making and/or profiling we do with user data

Statistics on DojoExpert.com

Statistics on GoCardless.com

Statistics on Facebook.com

Industry regulatory disclosure requirements

© 2014-21 Okami Martial Arts Southend Essex. All Rights Reserved.
Designed by Aaron Milan-Vega.